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Picture of a stack of books with an apple on top.

 
Boardreport





The Board Report is the Gresham-Barlow School District's summary of regular school board meetings. In the Board Report, you will find the superintendent's monthly report on the school district, a summary of action taken by the district's board of directors, and information about individuals honored by the school board. The Board Report is published after every regular school board meeting. If you live in Gresham, you can watch board meetings LIVE on MetroEast Community Media Comcast Cable Channel 27 and Frontier Cable Channel 35. If you live in Damascus, you can watch a tape of the board meeting on Willamette Falls TV every Saturday at 1 p.m. on Cable Channel 23.

Below you will find the latest edition of the Board Report.
To view back issues click here.


Boardreport
Gresham-Barlow School District-Electronic Summary of Board Action


Meeting of May 4, 2017

Board Members Present
: Chair Carla Piluso, Vice-Chair Kris Howatt, Sharon Garner, John Hartsock, Matt O’Connell, and Kathy Ruthruff.

Presentations/Recognitions
Introduction of Incoming Superintendent
The School Board introduced Dr. Katrice Perera. Dr. Perera will serve as the district’s superintendent of schools beginning July 1. Dr. Perera is the former national director of urban markets division with McGraw Hill Education. Prior to that, she served as superintendent of the Isle of Wight County Schools in Smithfield, Virginia for four years. In 2015 the National Association of School Superintendents named her “Superintendent of the Year.” Her extensive experience as an educator includes classroom teacher, middle school principal, assessment director, and area/regional superintendent of the Houston School District. Superintendent Schlachter announced in December of 2016 that he would retire at the end of the school year.
 
State Acting Competition: Gresham High School, First Place
The school board honored Gresham High School drama students who took first place at the State Acting Competition for the sixth year in a row. These performers were among a field of 1600 students from 63 schools.
 
Large Group Musical – “Biggest Blame Fool” from “Seussical the Musical”
 

Robert Harris Austin Paquette
Mat Cornett Irene Jaime
Steven Turnquist Courteney Mayangitan
Andrew Diedrich Hannah Ren
Adam Carsner Gabby Bosso
Brice Jackson Chloe Hallberg
Jacob Livermore Margaret Carlson
Abraham Baltazar Tess Wix

 
Finalist Monologues – Steven Turnquist
Finalist in Makeup Design – Cheyenne Howatt and Ani Moss
Melba Day Oregon Thespian Scholarship – Gabrielle Bosso
 
Katie Card: OSAA State Speech Champion
The school board recognized Sam Barlow High School sophomore Katie Card, for being named the OSAA State Speech Champion for her expository speech entitled “Salt.” Katie’s twin sister, Liz Card, qualified for the NSDA national competition with her expository/informative speech and will represent Sam Barlow High School this summer at the national event.
 
Tina Roberts: Celebrate Literacy Award Recipient
The school board honored Gresham High School teacher Tina Roberts for being named a recipient of the Celebrate Literacy Award for 2017. The International Literacy Association’s Celebrate Literacy Award recognizes individuals that have made significant contributions at the local level. Ms. Roberts will be recognized by the Portland Reading Council at a celebration in May.
 
District earns ENERGY STAR Award
The school board honored Facilities Director Terry Taylor and his team for receiving the 2017 ENERGY STAR Partner of the Year Award for Sustained Excellence. Custodians Ken Yoder of Powell Valley Elementary School, Alan Crapser of West Orient Middle School, and Eric Peterson of Sam Barlow High School attended the board meeting representing the Facilities Department. The school district received the award in recognition of its continued leadership in protecting the environment through energy efficiency.  The school district’s accomplishments were recognized at an awards ceremony in Washington, D.C., on April 26, 2017.
 
Athena Vadnais, APR named OSPRA Communicator of the Year
The school board recognized Communications and Community Engagement Director Athena Vadnais, APR. Ms. Vadnais was named “Communicator of the Year” by the Oregon School Public Relations Association (OSPRA) at its spring conference. The Communicator of the Year award honors individuals who go above and beyond to serve their organizations, assist peers, serve as a resource for other school communicators, and innovate new ideas and projects. The award aims to honor the best of the profession. 


Deep Creek- Damascus K-8 Awarded Green School Premier Level
Principal Lori Walter and students from the school shared information about their recycling history and practices. Deep Creek-Damascus K-8 School was awarded the Oregon Green School Premier Level 2017 by the Oregon Green Schools Association.
 
Collaboration Grant Update
Gresham-Barlow School District Collaboration Grant Managers Mark Kim and Regina Norris presented a report to the school board. The school district was awarded a $1,025,000 collaboration grant from the Oregon Department of Education for the 2016-17 school year.
 
Bond Update: Elementary School Projects
The school board received an update on the North Gresham Elementary School and East Gresham Elementary School bond projects. Principal Kimberly Miles and representatives from the DLR Group provided an update on the work at East Gresham. Principal Tracy Klinger and representatives from BBT Architects reviewed the work completed for North Gresham.
 
Bond Update: Website
The school board reviewed a new website designed to update the community on projects in the November 2016 school bond. The website is a part of a bond communications plan designed to keep students, staff, parents, and community updated over the next three years.
 
District Educational Equity Policy Implementation Update
The school board received an update from the District Equity Team. The district is in the first year of implementing Policy JBB, Educational Equity. The update included a look at the district’s equity professional learning focus and integration of equity throughout the work of staff in the district.

Citizens’ Requests of the Board
There were no citizens’ requests of the board.
 
Superintendent’s Report
Superintendent Jim Schlachter shared that the school board meeting agenda was filled with items highlighting the district’s successes. He remarked the district has award winning students and staff members, is in the process of implementing a school bond construction program, is working on goals related to equity, adopting new curriculum and much more.
 
The superintendent also shared that challenges face the district especially in the area of the budget. The proposed budget and accompanying budget message will be released on May 11. It will be built on a K-12 statewide funding level of $8.1 Billion for the 2017-19 biennium. (The legislature is still in the process of determining the funding level for schools.) This level of funding will result in a budget shortfall for the school district and districts throughout Oregon. It is fortunate that the school district can reduce spending in the area of capital construction costs due to the passage of the 2016 school bond. But additional reductions and savings are necessary. The district will balance its budget by making staff reductions in all areas (administrative, licensed, and classified), suspending curriculum adoptions, and spending down the district’s ending fund balance.
 
Superintendent Schlachter encouraged staff and community members to contact their state lawmakers and share with them how reduced funding for schools would impact the district’s educational program.

Action Items
REVIEWED, the list of alternative programs being provided for first reading
The school board reviewed a list of alternative education programs for the 2017-18 school year. The recommended list of programs is based on a thorough evaluation process performed this spring. Approval will be recommended at a subsequent meeting.
 
REVIEWED, the administration’s recommendation to increase lunch prices by $0.10 effective July 1, 2017
The United States Department of Agriculture requires all local education agencies (LEAs), regardless of current lunch prices, to annually review paid lunch prices to ensure compliance. The USDA provides a tool to determine compliance called the Paid Lunch Equity Tool. This requirement is in effect to ensure USDA funds are not subsidizing paid lunch amounts.

The LEA is considered noncompliant when the average paid lunch price is less than the difference between the free and paid federal reimbursement rates, currently $2.86. If the weighted average paid lunch price is less than that amount, LEAs must take action. The district has three options:

  1. Increase paid lunch prices, or

  2. Contribute non-Federal funds to the food service account, or

  3. Increase the paid lunch by a smaller amount and contribute the remaining amount using non-Federal funds

The board will vote on this recommendation at a subsequent meeting.
 
APPROVED, administration’s recommendation that the board consider “Ready Common Core” by Curriculum Associates as the elementary math adoption, kindergarten through fifth grades, to begin with the 2017-18 school year
A committee of teachers, administrators, and instructional coaches looked at very specific criteria and used evaluation tools designed to evaluate the alignment of materials to the rigor and content of current standards. As a result of these efforts, the committee recommended purchasing “Ready Common Core” as a district K-5 math resource.
 
APPROVED, the administration’s recommendation that the board consider these listed resources as high school math adoptions, to begin with the 2017-18 school year
Integrated Math 1, 2, and 3: “Big Ideas” by HMH
Pre-Calculus: “Pre Calculus with Limits” by Cengage
Calculus/IB SL: “Baccalaureate Standard Level” by Pearson
IB Studies: “IB Math Studies SL” by Oxford
IB HL: “Calculus for AP” by Cengage
A committee of teachers, administrators, and instructional coaches looked at very specific criteria and used evaluation tools designed to evaluate the alignment of materials to the rigor and content of current standards.
 
APPROVED, the administration’s recommendation to renew the Metro East Web Academy Charter for six years (2017-18 to 2022-23) subject to the negotiation of a contract to address the following recommendations:
 
-Conduct PSU (Portland State University) evaluations in even-numbered years, and the National Association of Charter School Authorizers evaluation in odd-numbered years
 
-Expand the range from grades 6-12 to kindergarten-12
 
-Increase total enrollment cap of 500 incrementally by adding 100 in 2017-18; 100 in 2018-19, and reassess for subsequent years
 
-Negotiate indirect costs
 
-Allow MEWA to establish its school year, school day, and hours of operation in accordance with state law
 
APPROVED, the administration’s recommendation to renew the Gresham Arthur Academy Public Charter School agreement for six years (2017-18 to 2022-23) subject to the negotiation of a contract to address the following recommendations:
 
-Conduct PSU (Portland State University) evaluations every odd-numbered year
 
-Maintain a local governing board as stated in the contract
 
-Waive ORS 338.025(s) that requires the public charter school to select students through an equitable lottery selection process; the waived students would not exceed 5% of the school’s annual enrollment
 
-Replace references to highly-qualified (NCLBA) status with a requirement to provide a full list of all licensed (teaching) staff, and their licensure status with the Teachers Standards and Practices Commission per Every Student Succeeds Act (ESSA)
 
-Maintain current language that states: “Oregon Statewide Assessments – of all students in each grade, regardless of time in attendance, the total percentage in that grade who meet or exceed state standards in tested content areas will be at least as high as the total percentage of the district’s students in the same grades who meet or exceed state standards
 
-Approve the use of easy DBM, summative nationally normed standardized test, as the method of measuring student achievement in grades K, 1, and 2, and testing in the spring for all students in grades K, 1, and 2, and in the fall for new students in those grades
 
-Eliminate the requirement for a $5000 corporate savings to be on deposit with the Gresham-Barlow School District
 
APPROVED, the administration’s recommendation to renew the Lewis and Clark Montessori Charter for five years (2017-18 to 2021-22) subject to the negotiation of a contract to address the following recommendations:
 
-Maintain the funding rate of 80$ ADMw
 
-Increase the enrollment cap to 375
 
-Review the services necessary for currently enrolled student and assess staffing needs/provisions of special education services
 
-Provide monthly financial statements to the chief financial officer
 
-Replace references to highly-qualified (NCLBA) status with a requirement to provide a list of all licensed (teaching) staff, and their licensure status with the Teachers Standards and Practices Commission per Every Student Succeeds Act (ESSA)

Information Items

Strategic Planning: Quarter 3 Report
Superintendent Schlachter shared with the school board the Quarter 3 report. Quarterly reports outline progress toward targets identified in the 2020 Strategic Plan. The reports cover the volume of the work completed, characteristics of the work, and the extent to which is making a difference.
 
Upcoming meetings
May 11
Budget Committee Meeting 1 of 2
7 p.m.
Center for Advanced Learning
 
May 22
Budget Committee Meeting 2 of 2
7 p.m.
Center for Advanced Learning
 
June 1
Board Work Session
6 p.m.
Center for Advanced Learning
 
June 8
Board Work Session
6 p.m.
Public Safety and Schools Building
 
June 8
Budget Hearing
6:45 p.m.
Public Safety and Schools Building
 
June 8
Regular Board Meeting
7 p.m.
Public Safety and Schools Building

Can’t Attend Board Meetings?

You can watch regular school board meetings LIVE on Comcast cable channel 27 and Frontier cable channel 35. MetroEast Community Media replays the board meeting at the following times:

Second Showing-Monday at 7 p.m.

Third Showing-The following Thursday at 4 p.m.
 
If you live in Damascus-
Board meetings are shown on Willamette Falls TV for patrons in the Damascus area. They are scheduled for cablecast on channel 23 every Saturday at 1 p.m.

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